The EC Declaration of Conformity
In order to market your electrical / electronic products in Europe you need to compose a :
Declaration of Conformity
The DoC is where you make the required statement of conformity of your product with all applicable EC directives. It is the manufacturer that issues the DoC for its product, not your test agency or notified body. The DoC is a liability statement, and must be founded on solid proof of compliance, such as a conformity certificate / test report from a test agency, such as a test report issued by ce-test.
Conformity to what ?
For most electrical and electronic equipment you need compliance with the EMC directive 2014/30/EC, implying a EMC test suite to be carried out with a positive result. In case of mains supplied equipment you will also be subject to assessment to the LV Directive 2014/35/EC, which is also true for all radio equipment, regardless their supply. Most equipment also need compliance to ROHS II
The Declaration of Conformity, or in short DoC is the final step in the EC approval assessment. If you want to read more, read our tutorial on EC market access.
The Declaration of Conformity should be available to the authorities at the point of entry on the European Market. This means that it should (also) be signed by your European representative if your company resides outside the EC. It's main purpose is to show proof of liability for compliance with EC regulations involved to the authorities and to customs.
Contents of a DoC
The DoC should contain all the necessary information to determine:
- who you are,
- what product it refers to (possibly including serial numbers of batch ID),
- what directives are involved ,
- what standards are applicable (including version/date and title),
- where test results (proof of compliance) can be found,
- who is responsible person in your company,
- date of issue,
- a picture if needed to identify the product.
The DoC must be kept available (at your premises) for a period of ten years from latest sale of a product. We recommend you to deliver a DoC with each product sold or with each batch of identical products sold to the same end user. A DoC can be issued for a single product or for a range of similar products. More than one directive can be mentioned and is recommended. The Declaration needs to be signed by someone who has the power to make binding commitments on behalf of the manufacturer, in general the managing director or quality manager.
When will a DoC be needed / useful ?
Legally the DoC need to be made up and be available upon the first sale of your product. In practice a DoC will principally be used by customs upon entry of shipments on EC soil. In addition the authorities (market surveillance) will address the manufacturer and importer to produce a DoC in case of accidents, or interference problems. If you manufacture OEM products, a DoC may facilitate acceptance of your products by your customers.
Assessment of DoC validity
Assess the validity of your ( or any) Declaration of Conformity
Purchase a template DoC for EMC, LVD and ROHS
You may write such a declaration yourself, and ask your legal advisor to comment..... Or ask him to write it for you .... imagine the bill he is going to send you !
Get an example right now and be sure to use a guaranteed compliant document. Don't let European authorities and/or customs catch you using a non-clear statement. Don't let customs hold on your export batch for a day, a week, or even longer because you forgot a simple phrase.
Our EC Declaration of Conformity example can be ordered as:
a PDF version that can be printed and filled in on a blank (Letter or A4)
a macro enabled Word document allowing for batch production of DoC from a text database,
a macro enabled Word document with your letterhead customized on it.
All necessary fields are left open for you to fill in, and the form comes included with a description of the exact data to fill in. We've even added an example form for you so you can get your first EC-Declaration of Conformity within 15 minutes !
The new EMCD and LVD (and soon RED) made it necessary to update our template DoC. If you order in 2016 and 2017 you are entitled to a free upgrade once the RED directive is mandatory.
By clicking the link below you are lead to a secure server were you can use any credit card to pay the required amount to be able to use our Declaration today. Your order will be processed immediately and immediately you will receive a download link for your template Declaration of Conformity .
For the DoC on your letterhead, we will need to receive a Word document, containing your letterhead. You may sent this to us using the mail contact button on the top/left, or wait for us to contact you. Mention our order number will help us creating the right document for you.